Inventory

Stock terms

These are the quantities Biosphere shows for stock, and exactly how each is worked out. Each applies to one inventory level: one inventory item at one location, in that item’s base unit.

On hand

What is physically at the location. Biosphere starts from the latest count and adds every later movement: receipts and recipe outputs add, fulfillments and recipe inputs take away, and adjustments do either. A correction replaces the count or adjustment it corrects.

Unknown

The level has never been counted, so its on-hand quantity isn’t known. Biosphere shows Unknown and never treats it as zero: sales can’t commit it, recipes can’t use it, and the first receipt or recipe output asks for an opening count.

Committed

Stock that confirmed sales orders have set aside and not yet shipped. It is set when an order is confirmed, goes down as lines are fulfilled, and is released when the remainder is cancelled. A count or adjustment never changes it.

Available

On hand minus committed: what you can still sell or use. Confirming a sale and running a recipe both need enough available stock. For example, 30 each on hand with 6 each committed leaves 24 each available.

Available can be below zero after a count finds less than is committed.

Shortage

How much committed stock the shelf can’t cover: committed minus on hand, or zero when on hand covers it. New sales stay blocked until available stock covers them, but each line can still ship while the shelf holds enough for it.

Short

In a recipe run’s preview, an input is Short when its available stock is less than the run needs, for example “Short 2 each”. Run fewer batches or add stock.

Incoming

Stock on confirmed purchase orders that hasn’t been received or cancelled. Each purchase order shows its Incoming total in each base unit. Incoming stock isn’t on hand or available until you receive it, and Levels and Summary don’t include it.

SKU capacity

On an inventory level, how many selling units of each SKU the stock covers: Physical from on hand, Available from available stock. Each rounds down to the SKU’s smallest selling increment. SKUs that share stock are alternatives, not extra stock: 25 each covers 25 singles or 4 six-packs, never both.

What to know

• Quantities can have up to nine decimal places and go up to one billion.
• Totals in Summary count each inventory level once and keep different units apart.